Implementation of e-Invoice in Romania
Since July 1, 2024, all Romanian companies must use a system called "e-Invoice" to issue and manage their invoices in their dealings with partners in Romania.
How does the e-Invoice system work?
Issuance: The invoice is created on a computer and electronically signed with the digital certificate issued by an accredited provider. Transmission: The invoice is sent via an online portal called the Virtual Private Space (SPV). Registration: The invoice must be registered in the SPV to be validated. Archiving: Invoices are stored in digital form, either on a computer or other media (e.g., cloud or external hard drive, etc.) for a minimum of five years.
How to issue an invoice (as a supplier) or receive an invoice (as a client)?
- Essential prerequisite : obtaining the digital certificate and registering each Romanian company on the online portal Virtual Private Space (SPV).
All Romanian companies must register on the Virtual Private Space (SPV) set up by ANAF (National Agency for Fiscal Administration) in connection with the digital certificate of one (or more) company representatives.
- Issuing Invoices : The company creates the invoice using invoicing software (or possibly directly on the ANAF website). The invoice is electronically signed to ensure its authenticity. The invoice is uploaded to the SPV (the beneficiary has a 60-day period) available for download.
- Receiving Invoices : The company receiving the invoice is notified via the SPV. The invoice is downloaded from the SPV and checked for accuracy. If the invoice is to be contested, the company must contact the sender and use the SPV. The company records the invoice in its own accounting system and archives the document electronically.
Penalties
If a company pays an invoice that is not available in the SPV, it may receive a fine of 15% of the invoice value. Similarly, a supplier who issues an invoice without registering it in the SPV within 5 days of issuance would also be liable for a fine.